Registration

SUPER EARLY BIRD REGISTRATION OPENING SOON

We are sure you will be delighted with the Scientific Symposium and Social Events, as well as the array of Side Events, Pre and Post Tours and more that will be available to you. Super Early bird registration will run until 31 July 2022 – so be sure to put this date in your diaries in order to take advantage of our discounts!

GA2023 attendees must complete an online registration form. Please read the below information before you complete the online registration form. Should you require assistance please contact enquiries@icomosga2023.org or by phone on +61 9265 0700.

The GA2023 organisers, hosts and managers reserve the right to reject or cancel, at their sole discretion, any GA registration or application for participation in any GA2023 activities.

Registration Fees

Registration Type Super Early Bird Registration
30 June 2022 – 31 July 2022
Early Bird Registration
1 August 2022 – 31 May 2023
Standard Registration
1 June 2023 – 24 August 2023
Late Registration
From 25 August 2023
Full ICOMOS Member registration AUD$750.00 AUD$750.00 AUD$950.00 AUD$1,150.00
Associate Member Registration* ^ AUD$950.00 AUD$950.00 AUD$1,250.00
Non-member registration AUD$1,050.00 AUD$1,050.00 AUD$1,250.00 AUD$1,450.00
Student Registration (full time students) AUD$400.00 AUD$400.00 AUD$500.00 AUD$700.00
Accompanying Persons ∇ AUD$630.00 AUD$780.00

Please note all fees will be processed in Australian Dollars (AUD). To view the current foreign exchange rates, please visit www.x-rates.com.

Super Early Bird Registration is inclusive of the Gala Dinner. From 1 August 2022, the Gala Dinner is considered an optional event at AUD$80.00 per person.

* The Associate Member Registration category is open to Associate Members of Australia ICOMOS, Officers of IUCN or ICCROM, Members of the World Commission on Protected Areas, Members of the NSW Aboriginal Cultural Heritage Advisory Committee, and Members of the NSW Heritage Council and the Australian Heritage Council. Please note that proof of membership may be requested.

^ This early bird discount rate and super early bird offer will also apply to:
• Officers of IUCN or ICCROM
• Members of the World Commission on Protected Areas
• Members of the NSW Aboriginal Cultural Heritage Advisory Committee

∇ Accompanying Persons Registration will be available from 1 August 2022.

All registrants will be requested to nominate which ICOMOS meetings they wish to attend. This information will be sent out closer to the event date.

Membership

Not an ICOMOS member and interested in becoming one? Membership application should be made through your ICOMOS National Committee, (or to the ICOMOS Secretariat, if there is no National Committee). Please allow for membership processing time.

For Australia ICOMOS membership, click here to find out more.
For ICOMOS membership, click here for more information.

Passports and Immigration (VISA Information)

Australia’s international borders are open to all fully vaccinated travellers. Travellers entering Australia are not currently required to provide a negative pre-departure test. Read more about the announcement here.

All visitors to Australia must have a valid visa to travel to and enter Australia. Please note that, for international participants, to obtain an Australian visa an invitation letter is not required. Once you have registered and paid the registration fees in full then your confirmation of registration or tax invoices for payment of registration fees is sufficient to lodge with your visa application. For VISA information please download the following information factsheet from the Australian Immigration Office.

Note – it is strongly recommended that Australian visa applications are lodged at least two months prior to departure from your port of origin.

Employer support letter to attend GA2023

Download the letter below to request your employer to support your attendance at the GA2023.

Registration Terms and Conditions

Super Early Bird Registrations
To be entitled to the early registration fee you must have registered and paid by Sunday 31 July 2022.

Early Bird Registrations
To be entitled to the early registration fee you must have registered and paid by Wednesday 31 May 2023.

Student Registrations
A student is defined as a holder of a student identification card from a recognized tertiary or secondary educational institution or a holder of an international student card (submitted in English).  Students must be studying full time to qualify for the discounted rate.  A copy of your student identification card must be sent via email to enquiries@icomosga2023.org.  Without this, the full registration fee will be charged.

Sponsor and Heritage Exposition Registrations
Sponsor and Heritage Exposition registration information will be available from the General Assembly Managers once a sponsorship or an exhibition package has been secured. 

 

Member & Non-member Registration:

  • All Scientific Symposium sessions at the ICC Sydney from 4 – 8 September 2023
  • Satchel containing official GA2023 information
  • Social functions:
        – GA2023 Opening Ceremony & Cocktail Reception at Sydney Opera House
        – ‘Just for Fun’ Party at Sydney Luna Park
        – Greater Blue Mountains World Heritage Area Day Trip
  • Daily catering from 4 – 8 September 2023 (morning teas, lunches and afternoon teas)

Young Member/Student Registration:

  • All Scientific Symposium sessions at the ICC Sydney from 4 – 8 September 2023
  • Satchel containing official GA2023 information
  • Social functions:
        – GA2023 Opening Ceremony & Cocktail Reception at Sydney Opera House
        – ‘Just for Fun’ Party at Sydney Luna Park
        – Greater Blue Mountains World Heritage Area Day Trip
  • Daily catering from 4 – 8 September 2023 (morning teas, lunches and afternoon teas)

Accompanying Persons Registration:

  • Accompanying persons tour
  • Social functions:
        – Closing Ceremony & Gala Dinner at ICC Sydney
        – GA2023 Opening Ceremony & Cocktail Reception at Sydney Opera House

Registration confirmation
Your completed registration and successful payment will be automatically acknowledged via email with confirmation attaching a tax invoice and receipt. If your email does not come through to your inbox, please check your junk mail settings. Your registration will only be confirmed upon full payment of fees.

Name badge
Each delegate will receive a name badge when they check in at the registration desk.  The badge will be your official pass to obtain entry to all sessions and social functions.  You are responsible for having your badge clearly visible at all times and must be clearly visible at all times to obtain entry to all sessions and to social functions. The General Assembly Managers expect appropriate behavior from delegates and reserve the right to revoke the name badge and privileges of anyone behaving in an inappropriate manner.

 

Credit/Debit Card
The preferred payment method is credit/debit card. Accepted credit/debit cards are Visa, MasterCard and American Express.  Please note all transactions will appear on your statement as ‘Conference by Arinex’.

Other Payment Options
For alternative payment methods, please choose option one while processing your registration or alternatively please contact the General Assembly Managers on +61 2 9265 0700 or at enquiries@icomosga2023.org

Acknowledgements
Your registration and payment will be acknowledged via email with confirmation of your requirements according to your registration form. Your registration will not be processed or confirmed if payment does not accompany your form.

 

Cancellations must be notified in writing to the General Assembly Managers by emailing enquiries@icomosga2023.org
Note: there will be a A$150.00 administration fee charged for refunds on duplicate registration payments and/or name changes.

Cancellation of Registration Fees:
• Before 3 months prior (on or after Wednesday 31 May 2023) to the GA2023 there will be an A$150.00 cancellation fee
• Before 30 days prior (on or after Wednesday 19 July 2023) to the GA2023 cancellations will receive a 50% refund of fees payable
• After 30 days prior (on or after Thursday 20 July 2023) to the GA2023 there will be no refund

Cancellation of Accommodation:
• One night’s deposit is non-refundable on or after Wednesday 2 August 2023

Cancellation of Social Events (if applicable):
• Payments are non-refundable at 30 days prior (on or after Thursday 20 July 2023)

Cancellation of Tours:
• Payments are non-refundable at 3 months prior (on or after Thursday 20 July 2023) to the GA2023

Australia operates under the Privacy Act 1988 (Cth), as amended, and the Privacy Amendment (Notifiable Data Breaches), 2017.  The objective of these is to protect the right of the individual to privacy of their information.

Europe operates under the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679), a regulation in EU law on data protection and privacy for all individuals within the European Union. The GDPR aims primarily to give protection to citizens over their personal data.  The legislation was adopted on 27 April 2016.

The General Assembly Managers comply with these legislations and are committed to protect the right of the individual to privacy of their information.

Arinex will not sell your personal information to third parties.  If you believe that any information we are holding on you is incorrect or incomplete, please email us and we will promptly correct the information.  You may also withdraw your consent for use of your information by advice to us in writing.

Why do we request you to provide your information?

We require your information to facilitate provision of information to you regarding the General Assembly and to facilitate your participation in the General Assembly.  Information collected in respect of your proposed participation in any aspect of the General Assembly will be used for the purposes listed below.  You can give or withhold your consent for each or all of these uses.  Please indicate your preferences when completing your registration form but please note that we will be unable to forward any information relating to the General Assembly or to communicate with you regarding your registration if you select ‘no’ to point 1.

What we will do with your information?

  1. Planning and conduct of the General Assembly including arrangements for your participation (e.g. accommodation booking);
  2. In the Delegate List published for the General Assembly;
  3. May also be provided to organisers of future occurrences of this General Assembly;
  4. May be used to provide you with information of other relevant events in your area of interest.

Important Notes:

  • The parties who will have access to your information (subject to your preference selections on above points) are the General Assembly Managers, the General Assembly host organisation (points 1 and point 4), delegates, sponsors and exhibitors of the General Assembly (point 2) and any future organisers of the General Assembly (point 3).

The parties mentioned above will rely on your above consent indications for the purposes of compliance.

  • You may withdraw your granular consent at any time by notice in writing to the General Assembly Managers.
  • You are entitled to access the information held by written application to the General Assembly Managers.

For further information please see our detailed corporate Privacy Statement at link

Registration fees do not include insurance.  It is strongly recommended that at the time you register for the GA2023 and book your travel you take out an insurance policy of your choice.  The policy should include

  • Loss of fees/deposit through cancellation of your participation in the Conference or through cancellation of the Conference,
  • Loss of international/domestic air fares through cancellation for any reason,
  • Loss of tour monies through cancellation for any reason including airline or related services strikes within Australia,
  • Failure to utilise tours or pre-booked arrangements due to airline delay,
  • Force Majeure or any other reason,
  • Medical expenses (including sickness and accident cover),
  • Loss or damage to personal property,
  • Additional expenses and repatriation should travel arrangements have to be altered,
  • Medical expenses.

The General Assembly Managers cannot take any responsibility for any participant failing to arrange their own insurance. This insurance is to be purchased in your country of origin.

The Organiser and Host/s of GA2023 (the “Event”) reserve the right to remove from the venue/Event at any time any attendee deemed to be causing, or potentially causing, a disturbance or exhibiting disruptive or inappropriate behaviour. Such removal does not constitute a right to refund of any fees paid. Please view the Code of Conduct here which all attendees are expected to comply with.

Accommodation

Our Accommodation specialists will be securing rooms at a selection of recommended  hotels surrounding the GA2023 venue and other accommodation options, with discounted rates exclusively for attendees of GA2023.

Click here for more information.

Official GA2023 Airline Partner

As the official airline partner of GA2023 Qantas, Australia’s national airline, will be offering special flight packages, available for booking from September 2022. The offer will include both international and domestic flights, for the full duration of the GA2023 journey – including any Pre- or Post- tours!

Qantas will also match any optional carbon offset payments made by GA2023 delegates $ for $ – helping to make GA2023 a carbon neutral event.