Member & Non-member Registration:

• All Scientific Symposium sessions at the ICC Sydney from 4 – 8 September 2023
• Satchel containing official GA2023 information
• Social functions:
      – GA2023 Opening Ceremony & Cocktail Reception at Sydney Opera House
      – ‘Just for Fun’ Party at Sydney Luna Park
      – Greater Blue Mountains World Heritage Area Day Trip
• Daily catering from 4 – 8 September 2023 (morning teas, lunches and afternoon teas)

Young Member/Student Registration:

• All Scientific Symposium sessions at the ICC Sydney from 4 – 8 September 2023
• Satchel containing official GA2023 information
• Social functions:
      – GA2023 Opening Ceremony & Cocktail Reception at Sydney Opera House
      – ‘Just for Fun’ Party at Sydney Luna Park
      – Greater Blue Mountains World Heritage Area Day Trip
• Daily catering from 4 – 8 September 2023 (morning teas, lunches and afternoon teas)

Accompanying Persons Registration:

• Accompanying persons tour
• Social functions:
      – Closing Ceremony & Gala Dinner at ICC Sydney
      – GA2023 Opening Ceremony & Cocktail Reception at Sydney Opera House

Registration confirmation
Your completed registration and successful payment will be automatically acknowledged via email with confirmation attaching a tax invoice and receipt. If your email does not come through to your inbox, please check your junk mail settings. Your registration will only be confirmed upon full payment of fees.

Name badge
Each delegate will receive a name badge when they check in at the registration desk.  The badge will be your official pass to obtain entry to all sessions and social functions.  You are responsible for having your badge clearly visible at all times and must be clearly visible at all times to obtain entry to all sessions and to social functions. The General Assembly Managers expect appropriate behavior from delegates and reserve the right to revoke the name badge and privileges of anyone behaving in an inappropriate manner.

Credit/Debit Card
The preferred payment method is credit/debit card. Accepted credit/debit cards are Visa, MasterCard and American Express.  Please note all transactions will appear on your statement as ‘Conference by Arinex’.

Other Payment Options
For alternative payment methods, please choose option one while processing your registration or alternatively please contact the General Assembly Managers on +61 2 9265 0700 or at enquiries@icomosga2023.org

Acknowledgements
Your registration and payment will be acknowledged via email with confirmation of your requirements according to your registration form. Your registration will not be processed or confirmed if payment does not accompany your form.

Cancellations must be notified in writing to the General Assembly Managers by emailing enquiries@icomosga2023.org
Note: there will be a A$150.00 administration fee charged for refunds on duplicate registration payments and/or name changes.

Cancellation of Registration Fees:
• Before 3 months prior (on or after Wednesday 31 May 2023) to the GA2023 there will be an A$150.00 cancellation fee
• Before 30 days prior (on or after Wednesday 19 July 2023) to the GA2023 cancellations will receive a 50% refund of fees payable
• After 30 days prior (on or after Thursday 20 July 2023) to the GA2023 there will be no refund

Cancellation of Accommodation:
• One night’s deposit is non-refundable on or after Wednesday 2 August 2023

Cancellation of Social Events (if applicable):
• Payments are non-refundable at 30 days prior (on or after Thursday 20 July 2023)

Cancellation of Tours:
All pre and post tours are based on a minimum numbers of participants, as stated on the preliminary itinerary. If minimum numbers are not reached by sixty (60 days) before the commencement date of the tour, delegates will be informed and possible alternative arrangements offered or a complete refund will be made. Where participants cancel their tour this must be in writing to  ICOMOS GA2023 Managers by emailing enquiries@icomosga2023.org no later than three weeks (21 days) prior to the tour date for refund in full to be provided. For cancellations after this date no refunds will be made.

Certain tours are restricted by weather conditions due to location. This is stated on the preliminary itinerary for those tours. Therefore, due to health and safety considerations, further cancellation instructions from suppliers will apply :

• If 21 days prior the weather has been extremely wet weather –  delegates will be advised on
  • Alternative tour experiences to avoid road closures and outdoor activities
• If 14 days prior the weather has been has been extremely wet weather –  delegates will be advised on the below options:
  • Cancel whole trip
  • If it’s bad but not extreme then continue with alternative activities
• If 7 days prior the weather has been has been extremely wet weather –  delegates will be advised on the below options:
  • Cancel whole trip
  • If the weather is bad but not extreme the tour will continue with alternative activities.

Travel Insurance
Travel insurance is strongly recommended and should be arranged by individual delegates. Please note that ICOMOS GA2023 Managers takes no responsibility of extra charges incurred due to cancellation.Please check with your travel insurance company on the terms and conditions of the purchased travel insurance.

Airfares
Domestic airfares to pre and post tour destinations are not included in the ground cost of the tour. Please advise the ICOMOS GA2023 Managers of your flight details so that they are aware of your travel arrangements. You may still register on the pre and post tours if you have not finalised your travel arrangements. On completion of the registration form, you will be issued with an access key, which you need to record as this key allows you to access and update your booking and registration details at a later date.

Disclaimer
The services specified in these tour descriptions are available at the time of writing. However, in the event that any service(s) becomes unavailable for any reason, ICOMOS GA2023 Managers will make every effort to supply alternative services of an equal standard and value but cannot accept any responsibility for failure to provide the specified services.

Australia operates under the Privacy Act 1988 (Cth), as amended, and the Privacy Amendment (Notifiable Data Breaches), 2017.  The objective of these is to protect the right of the individual to privacy of their information.

Europe operates under the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679), a regulation in EU law on data protection and privacy for all individuals within the European Union. The GDPR aims primarily to give protection to citizens over their personal data.  The legislation was adopted on 27 April 2016.

The General Assembly Managers comply with these legislations and are committed to protect the right of the individual to privacy of their information.

Arinex will not sell your personal information to third parties.  If you believe that any information we are holding on you is incorrect or incomplete, please email us and we will promptly correct the information.  You may also withdraw your consent for use of your information by advice to us in writing.

Why do we request you to provide your information?

We require your information to facilitate provision of information to you regarding the General Assembly and to facilitate your participation in the General Assembly.  Information collected in respect of your proposed participation in any aspect of the General Assembly will be used for the purposes listed below.  You can give or withhold your consent for each or all of these uses.  Please indicate your preferences when completing your registration form but please note that we will be unable to forward any information relating to the General Assembly or to communicate with you regarding your registration if you select ‘no’ to point 1.

What we will do with your information?

1. Planning and conduct of the General Assembly including arrangements for your participation (e.g. accommodation booking);
2. In the Delegate List published for the General Assembly;
3. May also be provided to organisers of future occurrences of this General Assembly;
4. May be used to provide you with information of other relevant events in your area of interest.

Important Notes:

• The parties who will have access to your information (subject to your preference selections on above points) are the General Assembly Managers, the General Assembly host organisation (points 1 and point 4), delegates, sponsors and exhibitors of the General Assembly (point 2) and any future organisers of the General Assembly (point 3).

The parties mentioned above will rely on your above consent indications for the purposes of compliance.

• You may withdraw your granular consent at any time by notice in writing to the General Assembly Managers.
• You are entitled to access the information held by written application to the General Assembly Managers.

For further information please see our detailed corporate Privacy Statement at link

Registration fees do not include insurance.  It is strongly recommended that at the time you register for the GA2023 and book your travel you take out an insurance policy of your choice.  The policy should include

• Loss of fees/deposit through cancellation of your participation in the Conference or through cancellation of the Conference,
• Loss of international/domestic air fares through cancellation for any reason,
• Loss of tour monies through cancellation for any reason including airline or related services strikes within Australia,
• Failure to utilise tours or pre-booked arrangements due to airline delay,
• Force Majeure or any other reason,
• Medical expenses (including sickness and accident cover),
• Loss or damage to personal property,
• Additional expenses and repatriation should travel arrangements have to be altered,
• Medical expenses.

The General Assembly Managers cannot take any responsibility for any participant failing to arrange their own insurance. This insurance is to be purchased in your country of origin.

The Organiser and Host/s of GA2023 (the “Event”) reserve the right to remove from the venue/Event at any time any attendee deemed to be causing, or potentially causing, a disturbance or exhibiting disruptive or inappropriate behaviour. Such removal does not constitute a right to refund of any fees paid. Please view the Code of Conduct here which all attendees are expected to comply with.